All posts by Pereless

These days, everyone is using a mobile device.  When it comes to searching for jobs, 45% of people use their phone on a daily basis to find the next best opportunity. As a Recruiter, ensuring career pages and online applications are mobile-friendly is vital to ensure prospects using their phones can apply to positions easily.  Yet, why not go a step further and communicate with top talent choices on their mobile phone too.  All of this is possible with a mobile-optimized applicant tracking system (ATS).  With 52% of smartphone users checking their phone multiple times per hour, this will expedite the candidate review and hiring process to make recruitment tasks easier than ever…

Mobile Functionality Comes Standard With Pereless

Candidates who opt-in with their mobile phone number can receive text messages from ATS users.  Selecting the green speech bubble next to their basic information will begin the conversation!  Text messages sent from the ATS use a generic phone number and are free to send & receive!

Texting candidates is easy!

The message center manages all texts that were sent & received.  View your own messages or other ATS user communications.  Learn more about sending text messages to multiple candidates here.

Are you ready to upgrade your recruitment software with free text recruiting? 

As a leader in applicant tracking system (ATS) solutions for over two decades, we understand that Human Resource (HR) professionals heavily involved in recruiting may be required to communicate with individuals outside of the HR department. Whether it is getting an offer approval from your finance department, sending a job approval to marketing, or sharing an internal E-form, it shouldn’t cost your business extra money to complete tasks involving individuals outside of HR.

That’s why our ATS user matrix includes Recruit Team Members.  These are free and unlimited individuals added by administrators simply by including their first and last name, plus business email address within system settings.   Recruit Team Members never log into the ATS, yet can receive emails to review, accept, reject, and comment on candidate profiles, offer letter and job approvals, and internal E-form documentation.

A cost effective ATS doesn’t mean quality sacrifice.  Schedule a demo and we’ll prove it.

Customize recruiting efforts using the E-Form builder

We built an applicant tracking system (ATS) electronic form (E-Form) tool for users to create and share internal documents and send to their talent pool.  E-forms can be used for the purpose of gathering more candidate information and/or for internal processes.  Forms are easily organized into groups and can be shared with selected or all ATS users (including offline Recruit Team Members).  You can even send internal forms out for team approval.

Simple drag & drop functionality lets you select options from the right-hand side menu & add them to the edit box.  All modules have a settings feature for additional customization ability.

Menu Options:

• Checkbox Group – Create questions allowing for multiple answer selections
• Date Field – MM/DD/YYYY
• Header – Text for titles and footers
• Paragraph – Free form text
• Number – Enter a number and set minimum/maximum
• Radio Group – Create questions allowing for only one answer selection
• Select – Create questions with drop down or multiple selections
• Text Field – Answer field for limited text responses
• Text Area – Answer field for longer text responses

Form Type

There are two form options to choose from when creating or editing an E-form: Internal & Candidate.  Forms selected as “candidate” will be available to send to all candidates via their applicant profile.  “Internal” forms are only viewed by team members that were granted access to the form.

Send E-Forms To Candidates For Completion

Candidates receiving an E-form to complete will receive an email that includes a secure link.  Once submitted, the form is logged into the ATS and can be viewed by system administrators and users assigned to the candidate.

Send Internal Forms For Approval

For internal E-forms, selected Recruit Team Members can participate in an approval processes if required.   Members will receive an email in the order they were placed with a secure link to view completed forms, approve, reject, and enter comments.

Request a demo to learn more about E-forms and get a live walk-through!

One thing job candidates dislike?

An online job application that takes a year and a day to complete!

In today’s world, people seek instant gratification and quick ways to complete tasks.  This includes online job applications.  Some recruiters might [fairly] view this as lazy or an indication that ‘if a candidate can’t take the time to fill out an application, they are not right for the position!’ However true that may be, it is important to remain open minded to the dominant tech world that demands the ultimate goal of making everything easier.

That’s why we built Easy Apply; a new application process option that eliminates the requirement of account creation and allows applicants to submit jobs seamlessly.  Candidates can apply for multiple positions within minutes while companies maintain the ability to customize the application to their needs.

Built-in Application Requirements

• Basic information including name, email address, phone number, and street address
• Resume and cover letter documents (required functionality may be turned off upon client request)

Companies that require candidates to answer job-specific questions can add these as needed and control if answers are required before submission.  You can also set these as KO questions, (knock outs), to disposition candidates automatically based on their responses.

A quick and easy apply process will provide a positive candidate experience and increase candidate flow.  This is a win-win for applicants and recruiters!  Check out all of our application options here.

Currently not a client?  Select the button below and schedule a live walkthrough today!

Say Goodbye To The Filing Cabinet!

Hiring teams tasked with Onboarding new staff now have a major advantage: technology.  Not only can upgrading Onboarding processes save time, money, and improve workflow management, it will also provide a user-friendly and efficient process for new employees.  Important documents and tasks that are mandatory before beginning work can now be completed electronically and securely before an individual begins their first day.  Onboarding is an important step and can determine an employee’s ability to grow within a company.  Upgrading to an easy and coherent process will increase the likelihood of long-term success.

Upgrade Onboarding

• Document Management:  Convert paperwork into electronic documents and store them within a centralized and secure platform.  Assign documents for new employees to complete as needed.
• Electronic Signature Capabilities:  Add electronic signature capabilities and allow individuals to sign documents virtually, instantly verifying they accept the contents of a document.
• Team Notifications: Set up tasks for hiring teams to complete within a specified time and send an email alert
• Employee Tasks: Set due dates and times for assigned documents new employees must complete
• Send Onboarding Email: Customize your message and send new employees an email including a secure link to access Onboarding
• Track Progress: Hiring teams can view the progress of assigned documents and tasks

Welcome to part two of our series where we asked our Client Success Team to list their favorite applicant tracking system (ATS) features.  (Read part one here).  The following tools come standard with the system and help clients market their open positions.

QR Codes

The ATS has a built-in QR (quick response) code builder behind every job and career page connected to the system.  QR codes are machine-readable barcodes that are scanned using a mobile device’s camera lens.  The only requirement to scan the barcode is to download an app to your smart phone (QR Code Reader is a good option and completely free).  QR builder is simple to use and codes can be included on virtually anything.  This is a fun and innovative way to market jobs and company career pages by adding codes to store receipts, products, flyers, posters, and even on the back of a truck (here’s an example).

Shortened URL links

ATS users can generate URL links for every job created in the system.  This is great for manually postings jobs to third-party websites that don’t integrate with applicant tracking systems (such as Craigslist or college job boards).   You can enter the source name for tracking and reporting purposes and choose the link option based on your needs.

Shortened URL: Generic link that can be posted anywhere, including behind images

Shortened URL with HTML: Generates a link that includes HTML code where you can customize the link text

Shortened URL QR Code: This is where you would generate QR codes for individual jobs (as explained above)

Free & Instant Postings to Job Boards

Clients can post jobs to Indeed, Glassdoor, LinkedIn (non-sponsored), and US Jobs for free and instantly using the ATS.  All four job boards are built into the system and come standard.  Administrators simply active these – plus any additional job boards – within system settings and can then select their choices during job creation.  Within the “career hosting” section, users activate jobs to post to career pages (public corp career hosting) or intranet (corp intranet).  It is that simple!

Stay tuned for Part 3 coming next week and don’t forget to check out part one here.

We asked our Client Success Team to list their favorite features of the applicant tracking system (ATS).  There are so many tools we’ve added throughout the years due to technological advances and client feedback that it was hard to choose just one.  We decided to make this a three-part series to showcase our favorite system features.  Here’s part one:

Text Messaging

With a private, system-generated phone number,  hiring managers can communicate with talent on their mobile device (provided by opt-in during the apply process), and send interview invites to which they can accept or reject instantly.  Interview dates and times are based on calendar availability that is set up and managed by each system administrator within the ATS.  If necessary, system admins can assign confirmed interview times to other members of the hiring team and send reminders via text and email.

Onboarding

The onboarding portal was built by our development team to streamline the hiring process for our clients.   ATS users control the entire set up process and have the ability to send secure login links to recent hires; allowing them to view and complete important documentation prior to their first day.  Implementing an electronic onboarding process is safe, efficient, and helps manage vital employee data into one centralized portal.

Document Management: Store documents within specific files for easy access and management

Electronic Signature: All documents can be converted to include electronic signature capability so candidates can sign and complete documents easily.

Personalized Messaging: Send private messages only hiring managers can view

URL Links: Include links to specific pages that connect candidates to videos, blogs, or any other important information outside of the onboarding portal

Update information and EEO: The candidate has full access to his/hers files and can update their information at any time with the ability to change the status of their EEO.

KO Questions

KO (knock-out) questions are prescreening questions ATS system administrators set up to disposition candidates based on their responses.  KO questions are linked to a specific recruit flow that are set up, customized, and activated by the ATS user.  This is an awesome feature to assist recruiters in streamlining their review process and time-to-fill rates and comes standard with the ATS.  Take a look at the example below:

Question: “Are you able to commute to NYC?”

The answer “type” (chosen by the ATS system administrator) is a yes or no response in this case.

This question is activated as a knock out question and if the candidate answers, “no” they are automatically moved to the “candidate not qualified” flow, chosen by the ATS system administrator.

Stay tuned for part two when we highlight three more of our favorite features that all come standard with the ATS!

Donald Trump, Barack Obama, and Steve Jobs all agree that the best career advice is to love what you do.  There are plenty of articles published online that state the opposite: money trumps passion.  However, according to Trump, Obama, and Jobs – all successful in their own right – loving what you do brings happiness, satisfaction, and success which will ultimately lead to the reward of money.

Read more

Looking for advice on how to shine during your next job interview?  We found an awesome video on Youtube by career strategist Linda Raynier who provides some valuable tips on how to answer the commonly asked question, “Tell me about yourself.”  

Main takeaways (including timestamps)

1. (1:35) Beginning with your first work experience, give a historic overview that includes the company name, job title, years within that role, and major responsibilities.
2. (2:52) Describe one major accomplishment you achieved within that role; i.e. a process you improved, an idea that saved money, or anything that resulted to a company benefit.
3. (4:12) Acknowledge what you understand about the role and what the company needs to fulfill their goals.
4. (5:22) Describe why you are the perfect fit for that role in a nutshell.