All posts by Pereless

The possibilities are endless in today’s world of innovation and technology.  Artificial intelligence (AI) is introducing itself into several industries across the globe – including recruitment – and is both welcomed and feared by many.  Some anticipate the benefits of streamlining processes while others worry their jobs are on the line; a serious topic that has even inserted itself into the upcoming 2020 Presidential election.

However, humans can remain important players while utilizing AI.  It all depends on how companies are building it into their software. 

PERELESS RECRUITMENT SOLUTION + ARTIFICIAL INTELLIGENCE

Earlier this year, Pereless Systems launched our BETA “Intelli-Match” AI tool to provide recruiters a smarter way to sort through candidates.  Based on specific data points entered by the job creator, the algorithm will sort and rank best-suited candidates on the job level.  Recruiters are still 100% involved in the process and responsible for reviewing and dispositioning candidates. 

WE NEED BETA TESTERS!

Artificial Intelligence becomes increasingly “smarter” and accurate as it gathers data and learns company processes.  New clients will receive “Intelli-Match” for 3 months free! You can also ask us about our 3-month trial to test drive the entire system for curious prospects.

The backbone of every company is the manpower behind its development.” – Arthur Pereless – (CEO Pereless Systems)

If you spoke to hiring teams a decade ago, their ability to complete day-to-day tasks would be described as difficult compared to present day. Although the end goal remains the same (find the best talent, hire them, and hope they remain long term), the recruitment processes to reach these goals have drastically changed thanks to technology.

In the early days of recruitment, there were a lot of moving parts. With the absence of recruitment technology, candidates filled out paper applications, recruiters entered their data into Excel sheets, then called or emailed prospects to set up interviews. Third-party applications helped to an extent, however recruiters were forced to use several platforms to complete minor tasks which were often time consuming and costly.

TECHNOLOGY REVOLUTION: EVOLUTION OF APPLICANT TRACKING SYSTEMS

The rise of technology, particularly cloud-based tools, changed the recruiting game forever.  Founder and CEO of Pereless Systems applicant tracking software explains,

“The cloud admits access to large distribution networks in real-time. Job boards and search engines, in turn, became powerful tools for reaching proactive (and even passive) candidates.”

With recruiting processes transformed from manual to electronic, management and organizational functions were simplified into one centralized system, and job distribution to the world-wide-web became easy and instant.

Suddenly, the recruiting space was flooded with new recruitment solutions built by software professionals and entrepreneurs.  Many failed due to competition, lack of functionality, and inability to keep up with constant technological advancements.    But others got the memo: flexibility is key to surviving in a new software market.

NEW CHALLENGES

As technology evolves, so MUST every tech company. This presents new challenges to keep up with advancements while competing to remain relevant and innovative. Certain functionalities that didn’t exist within ATS platforms became immediate demands as the world advanced.

Mobile Optimized – Any ATS vendor selling a system without a mobile-optimized career page, application, and internal texting functionality, might as well quit while they’re behind. This applicant tracking software includes it as standard.

Social media integration – The ability to connect an ATS to social media accounts is crucial for candidate traffic and flow. This is a standard functionality included with this ATS.

Artificial Intelligence (AI) – The most recent technological advances sweeping recruitment software today, artificial intelligence is set to be the next best “smart” tool to find the best talent. (P.S. we just launched our “Intelli-match” AI tool that finds candidates best suited for particular jobs). 3 months free trial if you are a new client 😊

NEW SOLUTIONS

Here are a few more examples of some of the new solutions spawned from recruitment technology:

• Automated letters (emails)
• Prescreening questions (automatic disposition)
• Candidate ranking (quality talent)
• Social media integration (exposure)
• Text messaging & mobile-friendly functionality (communication)
• Skill assessments (quality talent)
• Employee referrals (quality talent)
• Background check integration (expedite hiring)
• Payroll integration (expedite hiring)
• Smart calendars (management/organization)
• Onboarding/electronic documents (expedite hiring)

With the technological “big bang” that effects us all, the Human Resource industry has been positively effected. With the ability to reach talent from anywhere in the world, what’s next for the recruitment industry?

Email confirmations.

Automatic, standard with applicant tracking systems (ATS), and easy to set up. Yet, sometimes this is an overlooked feature; especially with teams new to ATS software. Communication with candidates is key to maintaining a positive relationship with the public; even if you are delivering disappointing news to some.

When purchasing an item online, the standard etiquette includes receiving a confirmation email. Money is involved and a transaction took place. Yet, it also confirms that everything went smoothly, and that the ball is now in the company’s court to fulfill the next task.

Although filling out a job application doesn’t involve money spent, it involves money (that can potentially) be earned. Candidates actively looking for work take this very seriously. It is so important to acknowledge their time and effort, and confirm they successfully applied for a position.

No one likes to be ignored…

Acknowledge and appreciate the talented people interested in working for you! Use Pereless Systems applicant tracking software to set up custom email templates. Templates can be assigned to specific recruit flows and set to send automatically to every candidate that enters that flow; which solves the problem for email confirmations for new submitted applications!

Sending a friendly confirmation reassures candidates that their information will be reviewed and they can expect a response. This is an easy and professional way to maintain a positive relationship with candidates.

Maintain privacy while building a talent pool

Teams using the Pereless ATS can create a generic email address to communicate with candidates. This is a great way to build a talent pool and connect with candidates without compromising your personal email. All data is tracked and reported in the ATS!

Pereless users have the flexibility to customize the ATS to best fit their recruitment processes providing candidates a positive experience while relieving recruiters of manual work. In a technologically advanced age, why not use it to your advantage?

Pereless System’s applicant tracking software has tons of tools to help recruiters post jobs and manage incoming talent. One particular tool is pretty awesome and lets hiring teams promote jobs for free…

QR Codes Generator

Pereless ATS comes standard with a QR code generator. QR (quick response) codes are machine-readable barcodes that are scanned using a smart device’s camera lens and read using a specified mobile app.  
Anyone with a smart device can download a QR code app (for free), scan the code, and be directly linked to your career site! Not only is this an innovative way of attracting talent, it is free for recruiters, free for candidates to use, and codes can be places on virtually anything.

QR codes can be generated for a specific job or an entire career page which can then be applied to physical products, receipts, cars, posters, stickers, and more!  iPhone users can download the app here, and Android users here.  

Want to see more?

Pereless Systems Applicant Tracking Software makes it simple for companies to track candidate flow and time-to-fill rates while maintaining team productivity.  Here are 4 standard tools included with Pereless:

Flow Timeline

System administrators can monitor team progress and view candidate activity by checking the flow timeline. This provides a real-time overview of ATS user activity, candidate flow, and candidate dispositions.

Sourcing

Captures candidate source information via all sites jobs are posted including company career page and third-party job boards.

Pipeline

Pipeline report provides quick data on the job level; including information where candidates are within the review process, pass rate, and the average amount of days applicants remain within a flow.

Job Performance

Provides a quick list of top 10 best and worst performing active jobs in regards to candidate flow and the amount of days a position has been posted.

Want to see it live? Let us know and we will show you even more…

DashPro*

We added a new dashboard tool to provide instant access to real-time data including time-to-fill & time-to-hire, candidate flow, source activity, user progress, and more! Users can customize the dashboard and choose exactly what they’d like to see.  Learn more about DashPro here.

Mass Text

Text multiple candidates instantly based on their disposition status and requisition. This is an additional feature we built out on top of our standard text functionality based on client request.  Our texting tool comes standard with the Pereless Systems applicant tracking software at no additional cost.  Learn more about our text tool here!

Easy Apply Application

Our clients have different requirements when it comes to an application format.  That’s why we offer several different application forms to choose from.  More recently, our clients requested an updated process that eliminated the requirement for candidates to create an account in order to apply.  We delivered and added a fourth application process allowing candidates to apply to one or multiple jobs instantly without creating an account.  ATS users still have the ability to add prescreening questions and request customization.  Learn more here.

GMAIL & Outlook Calendar Integration

Another client request delivered!  We updated our applicant tracking schedule tool to include a two-way Microsoft Outlook and Gmail integration.  Users can synchronize their Gmail and Outlook calendars and import/export schedules directly into the ATS.  Read more about our schedule and calendar feature here.

How many people currently work for your organization?   How many people work within the Human Resource department?  Lastly, as a recruiter utilizing an applicant tracking system (ATS) for job creation and talent management, does your current ATS vendor charge based on company size or per user?  If your hiring team consists of a small group of individuals among a large number of colleagues spread throughout different departments, is it fair to be charged for an ATS based on the number of people working for the organization?

We didn’t think so.

As a leader in applicant tracking solutions for 20 years, the Pereless Systems product has transformed to meet the needs of our clients every step of the way.  Our applicant tracking service charges per user, not based on company size, as it only makes sense for customers to pay based on who uses the system.  We also make it easy for system administrators to control and manage user access, set up new user licenses, and inactive users as needed.

User Roles Defined

• Power users
  • System Administrations – “See all, do all” ATS users
  • Recruiters – Almost as powerful as system admin with restrictions
  • Regular User – Almost as powerful as system admin with restrictions
• Hiring Managers – Restricted login portal who are assigned jobs, candidates, & other access by power users
• Recruit Team Members – Free & unlimited users that ATS users can communicate with via email

To view the entire user matrix and learn more about our enterprise product, contact us today!

We recently updated our applicant tracking scheduling feature with a two-way Microsoft Outlook and Gmail integration.  Immediately we received positive feedback from our clients as their ability to merge calendars into one platform improved the ability to manage busy schedules and complete work tasks more efficiently.   Our goal is to always provide our customers with continuous innovation, user-friendly functionality, and client satisfaction.

The Pereless schedule and invite tool is a standard yet powerful functionality for calendar management and organization, creating team tasks, and sending interview invites to talent instantly.

Manage Personal & Team Calendars
ATS users can set schedule availability within the system.  System administrators have the ability to view and manage other users’ schedules as well.

Sync Microsoft Outlook & Google Gmail Calendars
Two-way integration synchronizes MS Outlook & Gmail calendars to the ATS with the ability to import and export schedules to one platform.

Interview Invites
System administrators and hiring managers assigned to candidates can send interview invites instantly.  Based on calendar availability setup within the ATS, candidates can accept or reject sent dates and times plus make comments.  Invites can be sent to candidates via email, text message (if applicable), or both.

Team Alerts & Tasks
Once a candidate accepts an interview date and time, hiring managers tasked for conducting interviews will receive an email alert.  Their calendar will also be blocked off for the allotted time.  Tasks and reminders that are needed prior to the interview date can also be sent to hiring teams with a notification email.

Competitive Pricing.  Powerful Recruitment System.

Learn more about how we can help you

In our previous article, we introduced our text recruiting functionality that comes standard and free with our applicant tracking system.  More recently, we’ve added a “mass message” feature that allows hiring managers to send text messages to multiple candidates instantly.

How It Works

Within the message center, ATS users select the “mass messaging” tab.  Selecting an active job and specific recruitflow will automatically pull up candidates that live within that flow and who have opted-in to receiving text message communication.  Selecting a candidate’s name will automatically pull up their profile for review if needed.  Then, create a customized message and send a text to all within the listed area instantly.  It’s that simple!

Statistics:

• People in the United States on average check their phones 46 times in a day.
• People of ages 18-24 years old check their phones around 74 times per day; the most compared to other ages.
• Most check their devices during leisure time or while shopping.

Considering the data, text message recruitment can serve as an effective communication tool to contact talent and get quicker responses for scheduling interviews, setting up calls, or simply building rapport that could reflect a positive company culture.  Most companies charge fees for the ability to text recruit, however Pereless Systems applicant tracking solution offers this service for free.

Contact us to learn more!