Integrating background screening with applicant tracking system significantly reduces time-to-hire

Verified First, the premier background and drug screening company in North America, announces a partnership with Pereless Systems, an Applicant Tracking System (ATS) and career portal SaaS provider. This partnership will make powerful background screening tools available to clients that rely on Pereless for effective recruiting solutions.

To streamline HR functions, Verified First can be integrated with any cloud-based Human Resources Information System (HRIS). This integration can be completed within minutes at no cost to the user. Once complete, Verified First’s integration allow users to request a variety of background screenings on prospective employees. The system is intuitive and designed to assist users in complying with FCRA and EEOC laws that govern background screening. These features, part of Verified First’s patent-pending technology, along with their industry-leading turnaround times, significantly improves time-to-hire.

Pereless Systems’ customizable and scalable platform has kept clients at the forefront of hiring technology. Streamlined background checks improve the human resources experience for both the candidate and the HR professional, making a partnership between Pereless and Verified First advantageous.

“Pereless Systems is focused on being a world-class solutions provider,” said Devon Dickinson, CEO of Verified First. “Their commitment to developing best-in-class technology makes this partnership really exciting for us. Pereless is a natural fit for us, and we’re pleased to work with them.”

“A partnership between Pereless Systems and Verified First combines industry disrupting technology. We are ecstatic to join forces with such a powerful platform and look forward to future growth,” stated Arthur E. Pereless III, CEO of Pereless Systems.

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About Pereless Systems
For almost 20 years, Pereless Systems has provided Human Resource professionals with a scalable, cloud-based Applicant Tracking System (ATS). The ATS was built to meet the demand for automation and convenient reporting while sourcing and retaining qualified talent. Pereless Systems streamlines recruitment from job posting to onboarding. The safe and secure solution integrates with several services including job boards, payroll, email and background check providers. Simple reporting on critical HR metrics ensures your critical EEO and OFCCP information is just a click away.

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About Verified First
Headquartered in Meridian, Idaho, Verified First is the premier background and drug screening company. Our customizable search solutions help companies of all industries validate and verify potential employees. We take pride in our ability to work with organizations of all sizes, and our global reach enables us to solve even the toughest background screening challenges quickly and efficiently.

Contact: Ian Bellais, Director of Business Development, Verified First, LLC. ibellais@verifiedfirst.com, direct: 888-852-8504

DashPro*

We added a new dashboard tool to provide instant access to real-time data including time-to-fill & time-to-hire, candidate flow, source activity, user progress, and more! Users can customize the dashboard and choose exactly what they’d like to see.  Learn more about DashPro here.

Mass Text

Text multiple candidates instantly based on their disposition status and requisition. This is an additional feature we built out on top of our standard text functionality based on client request.  Our texting tool comes standard with the Pereless Systems applicant tracking software at no additional cost.  Learn more about our text tool here!

Easy Apply Application

Our clients have different requirements when it comes to an application format.  That’s why we offer several different application forms to choose from.  More recently, our clients requested an updated process that eliminated the requirement for candidates to create an account in order to apply.  We delivered and added a fourth application process allowing candidates to apply to one or multiple jobs instantly without creating an account.  ATS users still have the ability to add prescreening questions and request customization.  Learn more here.

GMAIL & Outlook Calendar Integration

Another client request delivered!  We updated our applicant tracking schedule tool to include a two-way Microsoft Outlook and Gmail integration.  Users can synchronize their Gmail and Outlook calendars and import/export schedules directly into the ATS.  Read more about our schedule and calendar feature here.

Pereless Systems works tirelessly to gather client feedback and improve our system. DashPro is a new and improved dashboard feature that provides power users a customized experience.

Users can now create a personalized home screen with the metrics and information that is important to your daily use including features such as: customizable layouts, drag and drop modules, real time analytics, and a one-click menu to navigate to anywhere in the system.

System users will have the option to stay with the Legacy Dashboard but we recommend switching to the new layout to enjoy the new functionality and top-notch technology.

Customize Your Dashboard

Clients now have complete control over their dashboard layout- including a background image! By dragging and dropping different blocks, clients can choose what reports they want to display and what metrics are most important to them. Simple layouts include 2 sections while more complicated layouts have about 10. Choose from calendars, analytics, notification timelines or simple blocks that include the date and time.

The new format also allows clients to upload their own background image or choose from the presets. Unlike competitors, these customizations are tracked and our entire support team will be available to assist with questions.

Real Time Analytics

Perhaps the most exciting part of the new dashboard is the real time analytics display. Clients can instantly view candidate flow in real time, active jobs, hires per month, applications per hire or days to hire. A tasks module also allows clients to view their tasks right from the dashboard and monitor them in real time.

One-Click Menu

You asked – we listened!  Pereless Systems strives to provide our clients with a multitude of innovative tools and features.  Since our foundation, these tools have been added one by one based on client feedback. With our one-click menu, we’ve made it easy for users to navigate throughout the system with just one click; providing a more user-friendly experience!

Our latest dashboard release is the first step towards our full system redesign.  Clients can register for one of our dashboard release webinars to ensure they’re getting the most out of the update.  We will keep you posted on future releases coming soon!

How many people currently work for your organization?   How many people work within the Human Resource department?  Lastly, as a recruiter utilizing an applicant tracking system (ATS) for job creation and talent management, does your current ATS vendor charge based on company size or per user?  If your hiring team consists of a small group of individuals among a large number of colleagues spread throughout different departments, is it fair to be charged for an ATS based on the number of people working for the organization?

We didn’t think so.

As a leader in applicant tracking solutions for 20 years, the Pereless Systems product has transformed to meet the needs of our clients every step of the way.  Our applicant tracking service charges per user, not based on company size, as it only makes sense for customers to pay based on who uses the system.  We also make it easy for system administrators to control and manage user access, set up new user licenses, and inactive users as needed.

User Roles Defined

• Power users
  • System Administrations – “See all, do all” ATS users
  • Recruiters – Almost as powerful as system admin with restrictions
  • Regular User – Almost as powerful as system admin with restrictions
• Hiring Managers – Restricted login portal who are assigned jobs, candidates, & other access by power users
• Recruit Team Members – Free & unlimited users that ATS users can communicate with via email

To view the entire user matrix and learn more about our enterprise product, contact us today!

Pereless Systems has officially launched a new mass texting feature. To utilize this new tool, simply click over to the “Mass Messaging” tab of your Text Message Portal. For those who have purchased texting, the Portal can be found by clicking the green bubble at the top right of your ATS.

Send a mass text message in three clicks by choosing a job and an optional recruit flow. The candidates will then auto populate for approval. The last step is to type out your message. The text must be less than 250 characters and you cannot send the same message twice.

Each candidate counts as a separate text so if you mass text 10 candidates the same message, it counts for 10 separate texts.

We recently updated our applicant tracking scheduling feature with a two-way Microsoft Outlook and Gmail integration.  Immediately we received positive feedback from our clients as their ability to merge calendars into one platform improved the ability to manage busy schedules and complete work tasks more efficiently.   Our goal is to always provide our customers with continuous innovation, user-friendly functionality, and client satisfaction.

The Pereless schedule and invite tool is a standard yet powerful functionality for calendar management and organization, creating team tasks, and sending interview invites to talent instantly.

Manage Personal & Team Calendars
ATS users can set schedule availability within the system.  System administrators have the ability to view and manage other users’ schedules as well.

Sync Microsoft Outlook & Google Gmail Calendars
Two-way integration synchronizes MS Outlook & Gmail calendars to the ATS with the ability to import and export schedules to one platform.

Interview Invites
System administrators and hiring managers assigned to candidates can send interview invites instantly.  Based on calendar availability setup within the ATS, candidates can accept or reject sent dates and times plus make comments.  Invites can be sent to candidates via email, text message (if applicable), or both.

Team Alerts & Tasks
Once a candidate accepts an interview date and time, hiring managers tasked for conducting interviews will receive an email alert.  Their calendar will also be blocked off for the allotted time.  Tasks and reminders that are needed prior to the interview date can also be sent to hiring teams with a notification email.

Competitive Pricing.  Powerful Recruitment System.

Learn more about how we can help you

In our previous article, we introduced our text recruiting functionality that comes standard and free with our applicant tracking system.  More recently, we’ve added a “mass message” feature that allows hiring managers to send text messages to multiple candidates instantly.

How It Works

Within the message center, ATS users select the “mass messaging” tab.  Selecting an active job and specific recruitflow will automatically pull up candidates that live within that flow and who have opted-in to receiving text message communication.  Selecting a candidate’s name will automatically pull up their profile for review if needed.  Then, create a customized message and send a text to all within the listed area instantly.  It’s that simple!

Statistics:

• People in the United States on average check their phones 46 times in a day.
• People of ages 18-24 years old check their phones around 74 times per day; the most compared to other ages.
• Most check their devices during leisure time or while shopping.

Considering the data, text message recruitment can serve as an effective communication tool to contact talent and get quicker responses for scheduling interviews, setting up calls, or simply building rapport that could reflect a positive company culture.  Most companies charge fees for the ability to text recruit, however Pereless Systems applicant tracking solution offers this service for free.

Contact us to learn more!

These days, everyone is using a mobile device.  When it comes to searching for jobs, 45% of people use their phone on a daily basis to find the next best opportunity. As a Recruiter, ensuring career pages and online applications are mobile-friendly is vital to ensure prospects using their phones can apply to positions easily.  Yet, why not go a step further and communicate with top talent choices on their mobile phone too.  All of this is possible with a mobile-optimized applicant tracking system (ATS).  With 52% of smartphone users checking their phone multiple times per hour, this will expedite the candidate review and hiring process to make recruitment tasks easier than ever…

Mobile Functionality Comes Standard With Pereless

Candidates who opt-in with their mobile phone number can receive text messages from ATS users.  Selecting the green speech bubble next to their basic information will begin the conversation!  Text messages sent from the ATS use a generic phone number and are free to send & receive!

Texting candidates is easy!

The message center manages all texts that were sent & received.  View your own messages or other ATS user communications.  Learn more about sending text messages to multiple candidates here.

Are you ready to upgrade your recruitment software with free text recruiting? 

As a leader in applicant tracking system (ATS) solutions for over two decades, we understand that Human Resource (HR) professionals heavily involved in recruiting may be required to communicate with individuals outside of the HR department. Whether it is getting an offer approval from your finance department, sending a job approval to marketing, or sharing an internal E-form, it shouldn’t cost your business extra money to complete tasks involving individuals outside of HR.

That’s why our ATS user matrix includes Recruit Team Members.  These are free and unlimited individuals added by administrators simply by including their first and last name, plus business email address within system settings.   Recruit Team Members never log into the ATS, yet can receive emails to review, accept, reject, and comment on candidate profiles, offer letter and job approvals, and internal E-form documentation.

A cost effective ATS doesn’t mean quality sacrifice.  Schedule a demo and we’ll prove it.

Customize recruiting efforts using the E-Form builder

We built an applicant tracking system (ATS) electronic form (E-Form) tool for users to create and share internal documents and send to their talent pool.  E-forms can be used for the purpose of gathering more candidate information and/or for internal processes.  Forms are easily organized into groups and can be shared with selected or all ATS users (including offline Recruit Team Members).  You can even send internal forms out for team approval.

Simple drag & drop functionality lets you select options from the right-hand side menu & add them to the edit box.  All modules have a settings feature for additional customization ability.

Menu Options:

• Checkbox Group – Create questions allowing for multiple answer selections
• Date Field – MM/DD/YYYY
• Header – Text for titles and footers
• Paragraph – Free form text
• Number – Enter a number and set minimum/maximum
• Radio Group – Create questions allowing for only one answer selection
• Select – Create questions with drop down or multiple selections
• Text Field – Answer field for limited text responses
• Text Area – Answer field for longer text responses

Form Type

There are two form options to choose from when creating or editing an E-form: Internal & Candidate.  Forms selected as “candidate” will be available to send to all candidates via their applicant profile.  “Internal” forms are only viewed by team members that were granted access to the form.

Send E-Forms To Candidates For Completion

Candidates receiving an E-form to complete will receive an email that includes a secure link.  Once submitted, the form is logged into the ATS and can be viewed by system administrators and users assigned to the candidate.

Send Internal Forms For Approval

For internal E-forms, selected Recruit Team Members can participate in an approval processes if required.   Members will receive an email in the order they were placed with a secure link to view completed forms, approve, reject, and enter comments.

Request a demo to learn more about E-forms and get a live walk-through!