Customize recruiting efforts using the E-Form builder

We built an applicant tracking system (ATS) electronic form (E-Form) tool for users to create and share internal documents and send to their talent pool.  E-forms can be used for the purpose of gathering more candidate information and/or for internal processes.  Forms are easily organized into groups and can be shared with selected or all ATS users (including offline Recruit Team Members).  You can even send internal forms out for team approval.

Simple drag & drop functionality lets you select options from the right-hand side menu & add them to the edit box.  All modules have a settings feature for additional customization ability.

Menu Options:

• Checkbox Group – Create questions allowing for multiple answer selections
• Date Field – MM/DD/YYYY
• Header – Text for titles and footers
• Paragraph – Free form text
• Number – Enter a number and set minimum/maximum
• Radio Group – Create questions allowing for only one answer selection
• Select – Create questions with drop down or multiple selections
• Text Field – Answer field for limited text responses
• Text Area – Answer field for longer text responses

Form Type

There are two form options to choose from when creating or editing an E-form: Internal & Candidate.  Forms selected as “candidate” will be available to send to all candidates via their applicant profile.  “Internal” forms are only viewed by team members that were granted access to the form.

Send E-Forms To Candidates For Completion

Candidates receiving an E-form to complete will receive an email that includes a secure link.  Once submitted, the form is logged into the ATS and can be viewed by system administrators and users assigned to the candidate.

Send Internal Forms For Approval

For internal E-forms, selected Recruit Team Members can participate in an approval processes if required.   Members will receive an email in the order they were placed with a secure link to view completed forms, approve, reject, and enter comments.

Request a demo to learn more about E-forms and get a live walk-through!

One thing job candidates dislike?

An online job application that takes a year and a day to complete!

In today’s world, people seek instant gratification and quick ways to complete tasks.  This includes online job applications.  Some recruiters might [fairly] view this as lazy or an indication that ‘if a candidate can’t take the time to fill out an application, they are not right for the position!’ However true that may be, it is important to remain open minded to the dominant tech world that demands the ultimate goal of making everything easier.

That’s why we built Easy Apply; a new application process option that eliminates the requirement of account creation and allows applicants to submit jobs seamlessly.  Candidates can apply for multiple positions within minutes while companies maintain the ability to customize the application to their needs.

Built-in Application Requirements

• Basic information including name, email address, phone number, and street address
• Resume and cover letter documents (required functionality may be turned off upon client request)

Companies that require candidates to answer job-specific questions can add these as needed and control if answers are required before submission.  You can also set these as KO questions, (knock outs), to disposition candidates automatically based on their responses.

A quick and easy apply process will provide a positive candidate experience and increase candidate flow.  This is a win-win for applicants and recruiters!  Check out all of our application options here.

Currently not a client?  Select the button below and schedule a live walkthrough today!

Say Goodbye To The Filing Cabinet!

Hiring teams tasked with Onboarding new staff now have a major advantage: technology.  Not only can upgrading Onboarding processes save time, money, and improve workflow management, it will also provide a user-friendly and efficient process for new employees.  Important documents and tasks that are mandatory before beginning work can now be completed electronically and securely before an individual begins their first day.  Onboarding is an important step and can determine an employee’s ability to grow within a company.  Upgrading to an easy and coherent process will increase the likelihood of long-term success.

Upgrade Onboarding

• Document Management:  Convert paperwork into electronic documents and store them within a centralized and secure platform.  Assign documents for new employees to complete as needed.
• Electronic Signature Capabilities:  Add electronic signature capabilities and allow individuals to sign documents virtually, instantly verifying they accept the contents of a document.
• Team Notifications: Set up tasks for hiring teams to complete within a specified time and send an email alert
• Employee Tasks: Set due dates and times for assigned documents new employees must complete
• Send Onboarding Email: Customize your message and send new employees an email including a secure link to access Onboarding
• Track Progress: Hiring teams can view the progress of assigned documents and tasks

New partnership empowers employers to reach more qualified talent

Red Bank, NJ 5/15/2018 – Pereless Systems today announced a strategic partnership with the world’s number one job site, Indeed, that provides clients with seamless access to Indeed Assessments, a new platform that helps employers automate the screening process so they can make faster candidate evaluations. Clients also gain access to Indeed Assessments’ library of over 50 ready-to-go and custom assessments, which they can use to screen candidates for skills related to the jobs they are applying.

“Our partnership with Pereless Systems makes it easier for employers to quickly gain a dynamic view of a candidate’s job qualifications using assessments as an additional dimension to evaluate candidates.” said Raj Mukherjee, SVP of Product at Indeed. “Now employers can benefit from evaluating candidates without leaving the place where they are already making their hiring decisions.”

Here’s how it works: from within the Indeed Assessments platform, clients will have the opportunity to create an assessment package tailored to the exact job for which they are hiring. After that, the client will be able to select that assessment package from within Pereless Systems and either send to individual candidates or push out the assessment automatically when a candidate hits a predefined stage in the hiring process. As the candidates take the assessments, clients will see their scores populate in Pereless Systems and can return to Indeed Assessments for additional details, if needed.

“The partnership brings a great assessment tool that will assist our clients in hiring top talent. We are thrilled to partner with Indeed and continue to bring great opportunities to our clients.” – Arthur Pereless, CEO of Pereless Systems.

About Pereless Systems

For almost 20 years, Pereless Systems has provided Human Resource professionals with a scalable, cloud-based Applicant Tracking Software. The ATS was built to meet the demand for automation and convenient reporting while sourcing and retaining qualified talent. Our clients streamline recruitment from job posting to onboarding. Our safe and secure solution integrates with several services including job boards, payroll, email and background check providers. Simple reporting on critical HR metrics ensures your critical EEO and OFCCP information is just a click away.

About Indeed

More people find jobs on Indeed than anywhere else. Indeed is the #1 job site in the world (comScore, March 2017) and allows job seekers to search millions of jobs on the web or mobile in over 60 countries and 28 languages. More than 200 million people each month search for jobs, post resumes, and research companies on Indeed, and Indeed is the #1 source of external hires for thousands of companies (sources: SilkRoad & iCIMS). For more information, visit indeed.com.

On May 25, 2018, the EU’s new data protection plan will go into effect. The plan, called General Data Protection Regulation (GDPR), requires that companies strengthen their privacy policies and data protection.

Who is affected?
The GDPR affects companies who operate within the EU. This applies to companies who are both headquartered or simply provide business services to companies in the EU.

Pereless Systems is fully compliant to meet these deadlines and support your company in its continued EU business functions.

There are some key highlights that separate the new GDPR from the past 1995 EU Privacy Directive.

• Implementation of new regulation and security obligations
• Data governance requirements, including policies, procedures and defined roles
• Strict timelines regarding data breach notifications
• Data Protection Officer for large issues
• Individual “Right to Be Forgotten”
  – Notice and consent to data use
  – Correction and rectification of data
  – Right to erasure of personal data
• Right to access personal data being stored and processed by companies
• Right to restrict personal data from being used for marketing purposes

Pereless Systems has always provided quick compliance to new laws and regulations.

How we will comply:

• Implementation of Data Protection Officer within ATS staff
• Pereless Systems will include language within our privacy policy and on job boards regarding new data access and permissions
• Clients will be able to provide candidates with access to their personal data with simple button on profile
• Data retention period will be set by client
• Candidates will not be able to create an account if they do not agree to the privacy policy
• Candidates will have option to delete data from company ATS system

Welcome to part two of our series where we asked our Client Success Team to list their favorite applicant tracking system (ATS) features.  (Read part one here).  The following tools come standard with the system and help clients market their open positions.

QR Codes

The ATS has a built-in QR (quick response) code builder behind every job and career page connected to the system.  QR codes are machine-readable barcodes that are scanned using a mobile device’s camera lens.  The only requirement to scan the barcode is to download an app to your smart phone (QR Code Reader is a good option and completely free).  QR builder is simple to use and codes can be included on virtually anything.  This is a fun and innovative way to market jobs and company career pages by adding codes to store receipts, products, flyers, posters, and even on the back of a truck (here’s an example).

Shortened URL links

ATS users can generate URL links for every job created in the system.  This is great for manually postings jobs to third-party websites that don’t integrate with applicant tracking systems (such as Craigslist or college job boards).   You can enter the source name for tracking and reporting purposes and choose the link option based on your needs.

Shortened URL: Generic link that can be posted anywhere, including behind images

Shortened URL with HTML: Generates a link that includes HTML code where you can customize the link text

Shortened URL QR Code: This is where you would generate QR codes for individual jobs (as explained above)

Free & Instant Postings to Job Boards

Clients can post jobs to Indeed, Glassdoor, LinkedIn (non-sponsored), and US Jobs for free and instantly using the ATS.  All four job boards are built into the system and come standard.  Administrators simply active these – plus any additional job boards – within system settings and can then select their choices during job creation.  Within the “career hosting” section, users activate jobs to post to career pages (public corp career hosting) or intranet (corp intranet).  It is that simple!

Stay tuned for Part 3 coming next week and don’t forget to check out part one here.

We asked our Client Success Team to list their favorite features of the applicant tracking system (ATS).  There are so many tools we’ve added throughout the years due to technological advances and client feedback that it was hard to choose just one.  We decided to make this a three-part series to showcase our favorite system features.  Here’s part one:

Text Messaging

With a private, system-generated phone number,  hiring managers can communicate with talent on their mobile device (provided by opt-in during the apply process), and send interview invites to which they can accept or reject instantly.  Interview dates and times are based on calendar availability that is set up and managed by each system administrator within the ATS.  If necessary, system admins can assign confirmed interview times to other members of the hiring team and send reminders via text and email.

Onboarding

The onboarding portal was built by our development team to streamline the hiring process for our clients.   ATS users control the entire set up process and have the ability to send secure login links to recent hires; allowing them to view and complete important documentation prior to their first day.  Implementing an electronic onboarding process is safe, efficient, and helps manage vital employee data into one centralized portal.

Document Management: Store documents within specific files for easy access and management

Electronic Signature: All documents can be converted to include electronic signature capability so candidates can sign and complete documents easily.

Personalized Messaging: Send private messages only hiring managers can view

URL Links: Include links to specific pages that connect candidates to videos, blogs, or any other important information outside of the onboarding portal

Update information and EEO: The candidate has full access to his/hers files and can update their information at any time with the ability to change the status of their EEO.

KO Questions

KO (knock-out) questions are prescreening questions ATS system administrators set up to disposition candidates based on their responses.  KO questions are linked to a specific recruit flow that are set up, customized, and activated by the ATS user.  This is an awesome feature to assist recruiters in streamlining their review process and time-to-fill rates and comes standard with the ATS.  Take a look at the example below:

Question: “Are you able to commute to NYC?”

The answer “type” (chosen by the ATS system administrator) is a yes or no response in this case.

This question is activated as a knock out question and if the candidate answers, “no” they are automatically moved to the “candidate not qualified” flow, chosen by the ATS system administrator.

Stay tuned for part two when we highlight three more of our favorite features that all come standard with the ATS!

Donald Trump, Barack Obama, and Steve Jobs all agree that the best career advice is to love what you do.  There are plenty of articles published online that state the opposite: money trumps passion.  However, according to Trump, Obama, and Jobs – all successful in their own right – loving what you do brings happiness, satisfaction, and success which will ultimately lead to the reward of money.

Read more