4 Reasons Why Hiring With an ATS Leads to Future Success

When a company posts a new job and hundreds of candidates apply, it is usually the job of one person to review the candidates resumes and decide if they should be moved into the next stage of the hiring process. Many resumes go unnoticed due to human error and lack of resources such as time and money.  Some of these candidates can sometimes be the best fit for the job. That is why every company, no matter the size, should implement an ATS. Here are 4 reasons why no hiring manager should face the difficulty of hiring without the help of an Applicant Tracking System.

1. Applicant Tracking Systems save time

Rather than a hiring manager sorting through hundreds of resumes and applications, an ATS easily sorts the most qualified candidates. This saves countless hours and company dollars.

2. Applicant Tracking Systems save money

When using an Applicant Tracking System, the usual hiring related costs are eliminated. An ATS will automate the hiring process and help hiring managers find the best fit candidates at lower costs, rather than hiring more recruiters and paying more salaries. Applicant Tracking Systems are often affordable no matter what size of your company. For instance, ATS OnDemand now offers ATS Lite for smaller companies at a very reasonable $49 a month.

3. The most qualified candidates are hired

Usually finding the best fit candidates for a position can be a very taxing job for the hiring manager. Applicant tracking systems can effortlessly filter out unqualified candidates from the qualified ones by filtering capabilities and skills matching. Machine learning and other new technology are introducing new “Best Match” capabilities to highlight this feature.

4. Improved candidate experience

The overall candidate experience is improved greatly when using an ATS. Most applicant tracking systems have the capability of sending candidates text messages and automated interview scheduling. This keeps the candidate in the loop and eases their mind through the application process. Also with an ATS the onboarding process becomes incredibly smoother. Pereless ATS offers customized messaging, unlimited link storage which includes training videos and other learning resources, and electronic signature capabilities.  


Spencer Pereless

Make Offer Approval a Team Effort

Send offer letters for team approval;

Automate the process;

No room for error!


ATS users customize, manage, and control offer letter set up to include hired data and salary information. They can then send letters out for approval to anyone in the company; not just licensed ATS users!  There is no limit to the amount of people that can be involved in the process!

Users simply assign individuals to participate in review and choose the preferred order of email receipt.  Our system sends an email that includes a secure link to each established point of contact.  Recipients then can review, approve, reject, and comment on letters to continue the process forward or send it back to its creator for updates.   Completed fields are recorded as variables and fed into both the offer letter and incorporated third-party payrolls if applicable.

Candidate Perspective

Once the offer approval process is completed internally, confirmed offer letters are sent directly to the intended new hire.  Forms are equipped with e-sign technology allowing individuals to review, respond, and sign seamlessly on the go.  All data is recorded securely and accessible to recruiters in the ATS.

Third-Party Integration

Our system integrates with several payroll providers, making it easy to accept approved and signed offer letters to streamline the final steps of hiring.  We don’t charge any fees to integrate!

Get Started

The offer letter approval tool will regain hours lost that involved tasks without automation.  Best of all, it will eliminate room for error while tracking team compliance.






Top 3 Tips for Recruiting on a Budget

Hiring for a small business or start-up company can be tedious, you want the right candidates without going to extremes and breaking the bank to find them. Hiring the wrong candidate will only end up costing more. Most applicant tracking software comes at a hefty price, but here are some tips to help alleviate your financial stress during the hiring process.


  1. Focus on social media

It is important to make your job openings known through active and engaging social media postings. LinkedIn is the most useful for this, but other platforms such as Facebook or even Twitter and Instagram can boost your hiring process. In addition to this, keeping your company’s website and career page relevant and full of information to help reel in the right applicants. According to Talent Works, 59% of candidates use social media to find information about the companies that they are interested in. Frequent postings on social media is a sure way to help your recruiting process.


  1. Utilize employee referrals

The current employees at your company understand what makes it successful. They know what it takes to work there, so they will likely have a good idea about which of their friends or acquaintances have the right skills to fit in at the company. Of course, along with this you should conduct thorough interviews to be certain of the referrals. In terms of cost, simple word of mouth is one of the cheapest ways to hire. In addition to this, take advantage of local networking events and get out and meet potential candidates.  


  1.  Pick the most affordable applicant tracking system

An applicant tracking system is essential for recruiting, even on a tight budget, but many applicant tracking systems can be quite costly and not entirely efficient. Look for an ATS that is not only affordable but provides all of the features that you need for hiring. At Pereless, we have never lost a deal due to price. We are the most affordable enterprise solution on the market.

Pereless Systems Announces New Glassdoor Easy Apply Feature

Pereless Systems is proud to announce a new easy apply integration with Glassdoor. The integration will create a seamless transition from Glassdoor into the ATS by allowing candidates to apply right from the job posting on the Glassdoor platform.

Previously, the ATS integrated with Glassdoor as a job board. Clients would post out positions that directed candidates back to the company’s career page to apply. This new integration takes out multiple steps for the candidate and encourages higher applicant numbers.

This streamlined candidate experience will bring your entire replicated application onto the Glassdoor platform. This will lead to happier candidates, an easier application experience, and more high-quality candidates.

When employers allow candidates to apply directly from the Glassdoor platform, the median increase in application completion rate is 34%*. This statistic is more than double on mobile devices.

The new Glassdoor Easy Apply feature of Pereless Systems is free and available for clients who are not using customized applications. Clients who are interested in utilizing this new feature must reach out to their support rep, who will implement the feature into their ATS.


How do clients utilize this new integration?

For clients with a standard or one page apply process, the Glassdoor Easy Apply option will be automatically added to their ATS. To opt-out, please reach out to one of your account reps.

If a client has opted out of Easy Apply options with other job boards, they will automatically be opted out of the Glassdoor Easy Apply as well.

For clients with a customized application process, select the “Resume” custom field when creating a job. This will turn on the Glassdoor Easy Apply.




*Glassdoor internal data July – September 2016. Based on an analysis of 3.3m applications across ~600 employers.

How Offer Approvals Can Automate Hiring

Recruiters using Pereless’ applicant tracking system can send offer approvals to an unlimited amount of people for free!

System administrators of the applicant tracking system (ATS) can set up Recruit Team Members to receive emails from ATS users.  Active Recruit Team Members can then be selected to participate in the offer approval process. Recruit Team Members are unlimited and free of cost!

Offer Approval Process

  • Navigating directly from within the applicant’s profile, ATS power users create the offer approval template that includes the candidate’s job title, salary amount, start date, and a customized message to the approval team
  • Choose custom position codes, position type, frequency of pay, and reason for hire
  • Select individuals within the Recruit Team Members list to participate in the approval process

ATS users can select a maximum of 5 individuals to participate in the approval process and choose the order they receive an email to review.  The first individual selected to receive an offer approval will receive the email first.  Once they review and accept, the next in line will receive an email.

The offer approval email received contains:

  • Candidate information including their name, street address, phone number, and email address
  • Job title, location, job type, hiring manager, and other related information
  • Offer salary and start date
  • Custom offer message to approval team
  • Application detail which can be viewed
  • All resume documents the candidate attached to the application which can be viewed


Upon review, the approval team can make comments and “accept” or “reject” offers

System administrators can view the status of pending approvals at any time within the system.  Accepted offers are recorded within the ATS and automatically triggers an email to the next individual set to participate.  If an offer is rejected, it is sent back to the ATS user who initiated the process through an email alert.

Verified First and Pereless Systems Announce Partnership

Integrating background screening with applicant tracking system significantly reduces time-to-hire

Verified First, the premier background and drug screening company in North America, announces a partnership with Pereless Systems, an Applicant Tracking System (ATS) and career portal SaaS provider. This partnership will make powerful background screening tools available to clients that rely on Pereless for effective recruiting solutions.

To streamline HR functions, Verified First can be integrated with any cloud-based Human Resources Information System (HRIS). This integration can be completed within minutes at no cost to the user. Once complete, Verified First’s integration allow users to request a variety of background screenings on prospective employees. The system is intuitive and designed to assist users in complying with FCRA and EEOC laws that govern background screening. These features, part of Verified First’s patent-pending technology, along with their industry-leading turnaround times, significantly improves time-to-hire.

Pereless Systems’ customizable and scalable platform has kept clients at the forefront of hiring technology. Streamlined background checks improve the human resources experience for both the candidate and the HR professional, making a partnership between Pereless and Verified First advantageous.

“Pereless Systems is focused on being a world-class solutions provider,” said Devon Dickinson, CEO of Verified First. “Their commitment to developing best-in-class technology makes this partnership really exciting for us. Pereless is a natural fit for us, and we’re pleased to work with them.”

“A partnership between Pereless Systems and Verified First combines industry disrupting technology. We are ecstatic to join forces with such a powerful platform and look forward to future growth,” stated Arthur E. Pereless III, CEO of Pereless Systems.


About Pereless Systems
For almost 20 years, Pereless Systems has provided Human Resource professionals with a scalable, cloud-based Applicant Tracking System (ATS). The ATS was built to meet the demand for automation and convenient reporting while sourcing and retaining qualified talent. Pereless Systems streamlines recruitment from job posting to onboarding. The safe and secure solution integrates with several services including job boards, payroll, email and background check providers. Simple reporting on critical HR metrics ensures your critical EEO and OFCCP information is just a click away.


About Verified First
Headquartered in Meridian, Idaho, Verified First is the premier background and drug screening company. Our customizable search solutions help companies of all industries validate and verify potential employees. We take pride in our ability to work with organizations of all sizes, and our global reach enables us to solve even the toughest background screening challenges quickly and efficiently.

Contact: Ian Bellais, Director of Business Development, Verified First, LLC. ibellais@verifiedfirst.com, direct: 888-852-8504

New Release: DashPro & One Click Menu | Pereless Systems

Pereless Systems works tirelessly to gather client feedback and improve our system. DashPro is a new and improved dashboard feature that provides power users a customized experience.

Users can now create a personalized home screen with the metrics and information that is important to your daily use including features such as: customizable layouts, drag and drop modules, real time analytics, and a one-click menu to navigate to anywhere in the system.

System users will have the option to stay with the Legacy Dashboard but we recommend switching to the new layout to enjoy the new functionality and top-notch technology.



Customize Your Dashboard

Clients now have complete control over their dashboard layout- including a background image! By dragging and dropping different blocks, clients can choose what reports they want to display and what metrics are most important to them. Simple layouts include 2 sections while more complicated layouts have about 10. Choose from calendars, analytics, notification timelines or simple blocks that include the date and time.

The new format also allows clients to upload their own background image or choose from the presets. Unlike competitors, these customizations are tracked and our entire support team will be available to assist with questions.

Real Time Analytics

Perhaps the most exciting part of the new dashboard is the real time analytics display. Clients can instantly view candidate flow in real time, active jobs, hires per month, applications per hire or days to hire. A tasks module also allows clients to view their tasks right from the dashboard and monitor them in real time.

One-Click Menu

You asked – we listened!  Pereless Systems strives to provide our clients with a multitude of innovative tools and features.  Since our foundation, these tools have been added one by one based on client feedback. With our one-click menu, we’ve made it easy for users to navigate throughout the system with just one click; providing a more user-friendly experience!

Our latest dashboard release is the first step towards our full system redesign.  Clients can register for one of our dashboard release webinars to ensure they’re getting the most out of the update.  We will keep you posted on future releases coming soon!

Introducing: Mass Candidate Texting

Pereless Systems has officially launched a new mass texting feature. To utilize this new tool, simply click over to the “Mass Messaging” tab of your Text Message Portal. For those who have purchased texting, the Portal can be found by clicking the green bubble at the top right of your ATS.

Send a mass text message in three clicks by choosing a job and an optional recruit flow. The candidates will then auto populate for approval. The last step is to type out your message. The text must be less than 250 characters and you cannot send the same message twice.

Each candidate counts as a separate text so if you mass text 10 candidates the same message, it counts for 10 separate texts.

Pereless Systems and Indeed Partner to Streamline the Candidate Screening Process

New partnership empowers employers to reach more qualified talent

Red Bank, NJ 5/15/2018 – Pereless Systems today announced a strategic partnership with the world’s number one job site, Indeed, that provides clients with seamless access to Indeed Assessments, a new platform that helps employers automate the screening process so they can make faster candidate evaluations. Clients also gain access to Indeed Assessments’ library of over 50 ready-to-go and custom assessments, which they can use to screen candidates for skills related to the jobs they are applying.

“Our partnership with Pereless Systems makes it easier for employers to quickly gain a dynamic view of a candidate’s job qualifications using assessments as an additional dimension to evaluate candidates.” said Raj Mukherjee, SVP of Product at Indeed. “Now employers can benefit from evaluating candidates without leaving the place where they are already making their hiring decisions.”

Here’s how it works: from within the Indeed Assessments platform, clients will have the opportunity to create an assessment package tailored to the exact job for which they are hiring. After that, the client will be able to select that assessment package from within Pereless Systems and either send to individual candidates or push out the assessment automatically when a candidate hits a predefined stage in the hiring process. As the candidates take the assessments, clients will see their scores populate in Pereless Systems and can return to Indeed Assessments for additional details, if needed.

“The partnership brings a great assessment tool that will assist our clients in hiring top talent. We are thrilled to partner with Indeed and continue to bring great opportunities to our clients.” – Arthur Pereless, CEO of Pereless Systems.


About Pereless Systems

For almost 20 years, Pereless Systems has provided Human Resource professionals with a scalable, cloud-based Applicant Tracking Software. The ATS was built to meet the demand for automation and convenient reporting while sourcing and retaining qualified talent. Our clients streamline recruitment from job posting to onboarding. Our safe and secure solution integrates with several services including job boards, payroll, email and background check providers. Simple reporting on critical HR metrics ensures your critical EEO and OFCCP information is just a click away.


About Indeed

More people find jobs on Indeed than anywhere else. Indeed is the #1 job site in the world (comScore, March 2017) and allows job seekers to search millions of jobs on the web or mobile in over 60 countries and 28 languages. More than 200 million people each month search for jobs, post resumes, and research companies on Indeed, and Indeed is the #1 source of external hires for thousands of companies (sources: SilkRoad & iCIMS). For more information, visit indeed.com.

Pereless Systems Supports New 2018 GDPR Policies

On May 25, 2018, the EU’s new data protection plan will go into effect. The plan, called General Data Protection Regulation (GDPR), requires that companies strengthen their privacy policies and data protection.

Who is affected?
The GDPR affects companies who operate within the EU. This applies to companies who are both headquartered or simply provide business services to companies in the EU.

Pereless Systems is fully compliant to meet these deadlines and support your company in its continued EU business functions.

There are some key highlights that separate the new GDPR from the past 1995 EU Privacy Directive.

  • Implementation of new regulation and security obligations
  • Data governance requirements, including policies, procedures and defined roles
  • Strict timelines regarding data breach notifications
  • Data Protection Officer for large issues
  • Individual “Right to Be Forgotten”
    – Notice and consent to data use
    – Correction and rectification of data
    – Right to erasure of personal data
  • Right to access personal data being stored and processed by companies
  • Right to restrict personal data from being used for marketing purposes

Pereless Systems has always provided quick compliance to new laws and regulations.

How we will comply:

  • Implementation of Data Protection Officer within ATS staff
  • Pereless Systems will include language within our privacy policy and on job boards regarding new data access and permissions
  • Clients will be able to provide candidates with access to their personal data with simple button on profile
  • Data retention period will be set by client
  • Candidates will not be able to create an account if they do not agree to the privacy policy
  • Candidates will have option to delete data from company ATS system