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Hiring Managers have a host of responsibilities in their day-to-day lives, but if talent initiatives aren’t a top priority for your company, recruitment efforts will fall quickly to the bottom of the task list. In a decentralized recruiting process where HR professionals rely on their hiring managers to review and engage job candidates, major gaps and obstacles can become apparent without the proper recruitment tools.  An effective applicant tracking system is a great way to incorporate your managers into the recruitment process while ensuring your company has a competitive advantage to fill jobs quick with the best talent.

Here are 4 reasons why your managers should be involved in the recruiting process:

It Gives Them Buy-In to the Hiring Decision

What hiring manager doesn’t want to have a say as to who is on their team? A poor hiring decision affects more than just performance, it affects the company’s bottom line. By making them team captain, it empowers them to get their pick of the draw and build their bench of qualified employees.

They Know the Job Better Than You

Let’s face it, as much as you know the “nice-to-haves” versus the “must-haves” in a job description, your Hiring Managers are living and breathing those roles and responsibilities. They know what makes a person succeed in that particular role because they lived it themselves. They also know the existing dynamic of the team and what hard or soft skills are needed to strengthen that team.

It Holds Them Accountable

Giving your Hiring Managers access to an ATS allows for quick review and engagement of job applicants. This gives HR visibility into your process by allowing them to see a full audit trail of emails sent, comments made on applicant profiles, scheduled events and more.  If you are having a tough time filling a position, this is the first place you should look.  The fate of the new hire lies in the hands of the Hiring Manager. Without the proper tools and training in place, your hire could be out the door in 90 days if they are not properly onboarded into your organization.

Streamlined Recruitment Tools for Hiring Managers

When rolling out any new technology to your managers, it can seem overwhelming, and if a clear process isn’t in place, it is sure to result in poor user-adoption over time. An ATS can be set-up for manager success by making it as easy as possible for them to review candidates. For example, you can limit the workflow steps that they can move candidates in or out of like “Phone Screen” or “Future Interest,” but eliminate the hired flow so they don’t have to worry about creating offer letters or chasing after new hire documents. This not only help you define your process, but helps your managers adhere to it.

A decentralized recruiting process might not work for every organization, and for some HR Professionals, the mere thought of sharing sensitive candidate information with their Hiring Managers can be daunting, but with simple recruitment tools in place, you can streamline your recruiting process and improve your candidate experience with your company.

An Applicant Tracking System (ATS) helps businesses manage their recruitment efforts and newly hired employees.  Customer Relationship Management (CRM) nurtures the relationship and maintains communication with your clients.  Remaining connected to your contacts is vital to keeping them satisfied, and when it comes to job recruitment, it can assist in acquiring and retaining top talent.   Luckily, there is one applicant tracking system that can regulate both processes for your business.

An Applicant Tracking System (ATS) is more than just software that tracks and stores applicant information.  ATS is the solution for your proactive (and reactive) recruiting efforts, allowing you to reach out and connect with potential qualified candidates through social networking sites.  Recruiters can search and engage individuals matching certain skill sets and criteria using Linkedin, Indeed, Monster, and CareerBuilder, then build and store contact lists within the ATS.  Not only will your system provide a portal for all interested applicants to apply for job opportunities, it will provide your hiring team with an innovative tool that allows them to source for candidates, build relationships, and turn passive applicants into new hires.  Now more than ever, employers are becoming more proactive in their efforts to source for the best talent within their industry. Nurturing relationships with the intent to convert individuals into employees is very similar to the CRM process, which is why ATS is the CRM for recruiting! 

Our ATS also includes features that will enhance your online presence and reputation.   Generate QR codes to promote your job opportunities in creative ways, use the Social Post feature to instantly post jobs and company information to your social media platforms, customize your career pages, and instantly post your open listings to job boards, all while using just one system.

With dynamic applicant tracking tools from Pereless Systems, you are in control of the entire recruitment process.  Attract and source prospects without settling for less with an inferior recruitment tool.  Recruit, engage, secure, and hire the best candidates for your business using the best-in-class ATS!

Don’t settle for less with an inferior applicant tracking system.  Learn more about how our CRM can streamline your recruiting process, find you qualified candidates, and build relationships that will last!

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Back when your essential laptop used to be considered a pen and pencil, there was no such thing as an ATS (Applicant Tracking System). Candidates would have to print out their resume and cover letter and present an application completely handwritten. This wasn’t the easiest thing for recruiters. They had to compile the information from each application and develop a sense of where they believed each candidate should be placed in the recruiting process.  As the ideal way of managing the recruiting process became more difficult and technology began to catch up with ideas most people could only dream about, businesses began to shift in the direction of the ATS.

Time management is everyone’s concern throughout the week.  Becoming overloaded with work causes an overwhelming increase in work hours. An ATS can fix the problem. With the use of an applicant tracking system, recruiting efforts for filling job positions is easier than ever.

Businesses can post open positions to job boards and customized career pages, organize and review incoming resumes and cover letters, schedule interviews, contact candidates through email and text message, develop job specific pre-screened questions and run reports for review-all while using one software system.  So the real question is, why wouldn’t companies begin using an applicant tracking system?

Candidates applying to companies using a quality ATS also have an advantage. When filling out an application, candidates are typically registered into the applicant tracking system by creating an account using an email or phone number.  Applicants providing this information are then granted a connection with the company, giving them avenues of communication and access to application status updates.  Another important feature is applicant support. Pereless Systems, a provider of a specialized applicant tracking systems, offers applicant support for companies using Pereless hosted and managed career page sites. Candidates can submit a ticket if requiring assistance during the application process, which are then pushed immediately to the support team where they are answered efficiently and precisely.  With this, organizations can be sure that all of the best candidates are receiving the support they need to successfully submit an application to fill open positions in a timely fashion.

Another important feature of an applicant tracking system is the ability to search candidate resumes for skill keywords.  Recruiters use the ATS to develop and post an appropriate job title and description to grab the attention of prospective candidates. Then, the ATS user can search for specific keywords matching the description, singling out specific applicants who have the experience for the position and appear to be the right fit overall. For example, a recruiter is looking for a candidate who has applied for the position of being a full-time chef for a particular restaurant. Keywords for this job may include chef, restaurant, cooking, etc. If an applicant’s resume states that he has knowledge elsewhere such as in engineering or computer science, he obviously isn’t a qualified candidate for the job, and therefore won’t show up in the keyword search.  This simplifies the recruiter’s process of sifting through new applicants and makes it easy to narrow down the search to the most qualified, practical choices.

Once you hire a new employee, a great way to welcome them to your company is by using an ATS offering an Onboarding Portal. Onboarding allows you to send new hires to a designated portal, introducing them to your company and allowing them to complete any necessary documentation. The Onboarding portal is a custom field which has the capability of containing reports such as company information, certain benefits, social media sites linked to the company’s account, training videos to enhance the employee’s knowledge, company policy, and messages relaying dress code, office hours and organizational tips. Current employees also have the chance to welcome new hires through message boards making them feel comfortable, appreciated and open to new faces. Finally, new hires have the ability to update EEO information if there has been any updates to their personal profile or contact. Even though this process does not apply to candidates and only employees, we see the reduction of cluttered files in the desk and an increase in organized files through the Onboarding Portal.

Applicant tracking systems have been around long enough that the regular apply process is now considered outdated.  The more secure, steadfast, and dependable system of a recruitment software such as an applicant tracking system is the most reasonable way to bring in new hires. As technology becomes more advanced, the business world will see many improvements and changes to their ATS.  As recruiters begin to shred all of those useless applications and feel bad about all the trees they might have killed, remember that the future with an ATS looks clearer than ever.

Written By: Nolan Pereless