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We recently updated our applicant tracking scheduling feature with a two-way Microsoft Outlook and Gmail integration.  Immediately we received positive feedback from our clients as their ability to merge calendars into one platform improved the ability to manage busy schedules and complete work tasks more efficiently.   Our goal is to always provide our customers with continuous innovation, user-friendly functionality, and client satisfaction.

The Pereless schedule and invite tool is a standard yet powerful functionality for calendar management and organization, creating team tasks, and sending interview invites to talent instantly.

Manage Personal & Team Calendars
ATS users can set schedule availability within the system.  System administrators have the ability to view and manage other users’ schedules as well.

Sync Microsoft Outlook & Google Gmail Calendars
Two-way integration synchronizes MS Outlook & Gmail calendars to the ATS with the ability to import and export schedules to one platform.

Interview Invites
System administrators and hiring managers assigned to candidates can send interview invites instantly.  Based on calendar availability setup within the ATS, candidates can accept or reject sent dates and times plus make comments.  Invites can be sent to candidates via email, text message (if applicable), or both.

Team Alerts & Tasks
Once a candidate accepts an interview date and time, hiring managers tasked for conducting interviews will receive an email alert.  Their calendar will also be blocked off for the allotted time.  Tasks and reminders that are needed prior to the interview date can also be sent to hiring teams with a notification email.

Competitive Pricing.  Powerful Recruitment System.

Learn more about how we can help you

In our previous article, we introduced our text recruiting functionality that comes standard and free with our applicant tracking system.  More recently, we’ve added a “mass message” feature that allows hiring managers to send text messages to multiple candidates instantly.

How It Works

Within the message center, ATS users select the “mass messaging” tab.  Selecting an active job and specific recruitflow will automatically pull up candidates that live within that flow and who have opted-in to receiving text message communication.  Selecting a candidate’s name will automatically pull up their profile for review if needed.  Then, create a customized message and send a text to all within the listed area instantly.  It’s that simple!

Statistics:

• People in the United States on average check their phones 46 times in a day.
• People of ages 18-24 years old check their phones around 74 times per day; the most compared to other ages.
• Most check their devices during leisure time or while shopping.

Considering the data, text message recruitment can serve as an effective communication tool to contact talent and get quicker responses for scheduling interviews, setting up calls, or simply building rapport that could reflect a positive company culture.  Most companies charge fees for the ability to text recruit, however Pereless Systems applicant tracking solution offers this service for free.

Contact us to learn more!

These days, everyone is using a mobile device.  When it comes to searching for jobs, 45% of people use their phone on a daily basis to find the next best opportunity. As a Recruiter, ensuring career pages and online applications are mobile-friendly is vital to ensure prospects using their phones can apply to positions easily.  Yet, why not go a step further and communicate with top talent choices on their mobile phone too.  All of this is possible with a mobile-optimized applicant tracking system (ATS).  With 52% of smartphone users checking their phone multiple times per hour, this will expedite the candidate review and hiring process to make recruitment tasks easier than ever…

Mobile Functionality Comes Standard With Pereless

Candidates who opt-in with their mobile phone number can receive text messages from ATS users.  Selecting the green speech bubble next to their basic information will begin the conversation!  Text messages sent from the ATS use a generic phone number and are free to send & receive!

Texting candidates is easy!

The message center manages all texts that were sent & received.  View your own messages or other ATS user communications.  Learn more about sending text messages to multiple candidates here.

Are you ready to upgrade your recruitment software with free text recruiting? 

As a leader in applicant tracking system (ATS) solutions for over two decades, we understand that Human Resource (HR) professionals heavily involved in recruiting may be required to communicate with individuals outside of the HR department. Whether it is getting an offer approval from your finance department, sending a job approval to marketing, or sharing an internal E-form, it shouldn’t cost your business extra money to complete tasks involving individuals outside of HR.

That’s why our ATS user matrix includes Recruit Team Members.  These are free and unlimited individuals added by administrators simply by including their first and last name, plus business email address within system settings.   Recruit Team Members never log into the ATS, yet can receive emails to review, accept, reject, and comment on candidate profiles, offer letter and job approvals, and internal E-form documentation.

A cost effective ATS doesn’t mean quality sacrifice.  Schedule a demo and we’ll prove it.

Customize recruiting efforts using the E-Form builder

We built an applicant tracking system (ATS) electronic form (E-Form) tool for users to create and share internal documents and send to their talent pool.  E-forms can be used for the purpose of gathering more candidate information and/or for internal processes.  Forms are easily organized into groups and can be shared with selected or all ATS users (including offline Recruit Team Members).  You can even send internal forms out for team approval.

Simple drag & drop functionality lets you select options from the right-hand side menu & add them to the edit box.  All modules have a settings feature for additional customization ability.

Menu Options:

• Checkbox Group – Create questions allowing for multiple answer selections
• Date Field – MM/DD/YYYY
• Header – Text for titles and footers
• Paragraph – Free form text
• Number – Enter a number and set minimum/maximum
• Radio Group – Create questions allowing for only one answer selection
• Select – Create questions with drop down or multiple selections
• Text Field – Answer field for limited text responses
• Text Area – Answer field for longer text responses

Form Type

There are two form options to choose from when creating or editing an E-form: Internal & Candidate.  Forms selected as “candidate” will be available to send to all candidates via their applicant profile.  “Internal” forms are only viewed by team members that were granted access to the form.

Send E-Forms To Candidates For Completion

Candidates receiving an E-form to complete will receive an email that includes a secure link.  Once submitted, the form is logged into the ATS and can be viewed by system administrators and users assigned to the candidate.

Send Internal Forms For Approval

For internal E-forms, selected Recruit Team Members can participate in an approval processes if required.   Members will receive an email in the order they were placed with a secure link to view completed forms, approve, reject, and enter comments.

Request a demo to learn more about E-forms and get a live walk-through!

One thing job candidates dislike?

An online job application that takes a year and a day to complete!

In today’s world, people seek instant gratification and quick ways to complete tasks.  This includes online job applications.  Some recruiters might [fairly] view this as lazy or an indication that ‘if a candidate can’t take the time to fill out an application, they are not right for the position!’ However true that may be, it is important to remain open minded to the dominant tech world that demands the ultimate goal of making everything easier.

That’s why we built Easy Apply; a new application process option that eliminates the requirement of account creation and allows applicants to submit jobs seamlessly.  Candidates can apply for multiple positions within minutes while companies maintain the ability to customize the application to their needs.

Built-in Application Requirements

• Basic information including name, email address, phone number, and street address
• Resume and cover letter documents (required functionality may be turned off upon client request)

Companies that require candidates to answer job-specific questions can add these as needed and control if answers are required before submission.  You can also set these as KO questions, (knock outs), to disposition candidates automatically based on their responses.

A quick and easy apply process will provide a positive candidate experience and increase candidate flow.  This is a win-win for applicants and recruiters!  Check out all of our application options here.

Currently not a client?  Select the button below and schedule a live walkthrough today!

Say Goodbye To The Filing Cabinet!

Hiring teams tasked with Onboarding new staff now have a major advantage: technology.  Not only can upgrading Onboarding processes save time, money, and improve workflow management, it will also provide a user-friendly and efficient process for new employees.  Important documents and tasks that are mandatory before beginning work can now be completed electronically and securely before an individual begins their first day.  Onboarding is an important step and can determine an employee’s ability to grow within a company.  Upgrading to an easy and coherent process will increase the likelihood of long-term success.

Upgrade Onboarding

• Document Management:  Convert paperwork into electronic documents and store them within a centralized and secure platform.  Assign documents for new employees to complete as needed.
• Electronic Signature Capabilities:  Add electronic signature capabilities and allow individuals to sign documents virtually, instantly verifying they accept the contents of a document.
• Team Notifications: Set up tasks for hiring teams to complete within a specified time and send an email alert
• Employee Tasks: Set due dates and times for assigned documents new employees must complete
• Send Onboarding Email: Customize your message and send new employees an email including a secure link to access Onboarding
• Track Progress: Hiring teams can view the progress of assigned documents and tasks

New partnership empowers employers to reach more qualified talent

Red Bank, NJ 5/15/2018 – Pereless Systems today announced a strategic partnership with the world’s number one job site, Indeed, that provides clients with seamless access to Indeed Assessments, a new platform that helps employers automate the screening process so they can make faster candidate evaluations. Clients also gain access to Indeed Assessments’ library of over 50 ready-to-go and custom assessments, which they can use to screen candidates for skills related to the jobs they are applying.

“Our partnership with Pereless Systems makes it easier for employers to quickly gain a dynamic view of a candidate’s job qualifications using assessments as an additional dimension to evaluate candidates.” said Raj Mukherjee, SVP of Product at Indeed. “Now employers can benefit from evaluating candidates without leaving the place where they are already making their hiring decisions.”

Here’s how it works: from within the Indeed Assessments platform, clients will have the opportunity to create an assessment package tailored to the exact job for which they are hiring. After that, the client will be able to select that assessment package from within Pereless Systems and either send to individual candidates or push out the assessment automatically when a candidate hits a predefined stage in the hiring process. As the candidates take the assessments, clients will see their scores populate in Pereless Systems and can return to Indeed Assessments for additional details, if needed.

“The partnership brings a great assessment tool that will assist our clients in hiring top talent. We are thrilled to partner with Indeed and continue to bring great opportunities to our clients.” – Arthur Pereless, CEO of Pereless Systems.

About Pereless Systems

For almost 20 years, Pereless Systems has provided Human Resource professionals with a scalable, cloud-based Applicant Tracking Software. The ATS was built to meet the demand for automation and convenient reporting while sourcing and retaining qualified talent. Our clients streamline recruitment from job posting to onboarding. Our safe and secure solution integrates with several services including job boards, payroll, email and background check providers. Simple reporting on critical HR metrics ensures your critical EEO and OFCCP information is just a click away.

About Indeed

More people find jobs on Indeed than anywhere else. Indeed is the #1 job site in the world (comScore, March 2017) and allows job seekers to search millions of jobs on the web or mobile in over 60 countries and 28 languages. More than 200 million people each month search for jobs, post resumes, and research companies on Indeed, and Indeed is the #1 source of external hires for thousands of companies (sources: SilkRoad & iCIMS). For more information, visit indeed.com.

On May 25, 2018, the EU’s new data protection plan will go into effect. The plan, called General Data Protection Regulation (GDPR), requires that companies strengthen their privacy policies and data protection.

Who is affected?
The GDPR affects companies who operate within the EU. This applies to companies who are both headquartered or simply provide business services to companies in the EU.

Pereless Systems is fully compliant to meet these deadlines and support your company in its continued EU business functions.

There are some key highlights that separate the new GDPR from the past 1995 EU Privacy Directive.

• Implementation of new regulation and security obligations
• Data governance requirements, including policies, procedures and defined roles
• Strict timelines regarding data breach notifications
• Data Protection Officer for large issues
• Individual “Right to Be Forgotten”
  – Notice and consent to data use
  – Correction and rectification of data
  – Right to erasure of personal data
• Right to access personal data being stored and processed by companies
• Right to restrict personal data from being used for marketing purposes

Pereless Systems has always provided quick compliance to new laws and regulations.

How we will comply:

• Implementation of Data Protection Officer within ATS staff
• Pereless Systems will include language within our privacy policy and on job boards regarding new data access and permissions
• Clients will be able to provide candidates with access to their personal data with simple button on profile
• Data retention period will be set by client
• Candidates will not be able to create an account if they do not agree to the privacy policy
• Candidates will have option to delete data from company ATS system